London Offices is owned and operated by Ask Officio UK Limited (trading as Officio).
We are registered in accordance with Data Protection legislation and will hold and use your personal data strictly in accordance with such legislation.
For the purpose of the Data Protection Act 2018 (“the Act”), the Data Controller is Officio of Pacific House, Relay Point, Tamworth, B77 5PA
Our nominated representative for the purpose of the Act is Liz Yorke firstname.lastname@example.org
To view our fair processing notices, please visit https://askofficio.com/privacy
When you register on our site you will need to provide your name, telephone number, e-mail address, mailing address and contact information. When registered on the site, you will also have the option of submitting additional information to us. This allows us to have a better understanding of your needs and to tailor our service and communications to your individual requirements.
We may also collect and process the following data:
- if you contact us, we may keep a record of that correspondence;
- details of transactions you carry out through our Site and of the fulfilment of any information or service based requests.
- details of your visits to our site including, but not limited to, traffic data, location data, web blogs and other communication data, whether this is required for our own billing purposes or otherwise and the resources that you access.
- IP Address / MAC address when using the website
We need your name and details in order to answer your enquiry and we process this data with your consent. We will hold your personal data that we have collected to answer your enquiry for up to 3 years after answering you in case you have additional enquiries.
We need your IP address / MAC address for security reasons, this is a legitimate activity for a business we hold this data for up to 3 years.
We use your email address to send you our property details when you consent for us to do so. You have the right to unsubscribe to marketing at any time. If you choose to unsubscribe we will keep your name and email address on a suppression list so we don’t email you again by accident. We hold this data for 5 years. Keeping a suppression list is a legitimate activity for a business.
Monitoring of Telephone Calls and E-Mails
All Telephone calls (both inbound and outbound) and e-mail correspondence are recorded for training and monitoring purposes. Telephone call recordings are kept for 3 months and then deleted. By using such communication methods you are consenting to such activities taking place.
Officio may, from time to time, contact you on behalf of external business partners about a particular offering relevant to your interaction with our service(s). In such cases, your personal information (e-mail name, address, and telephone number) is not transferred to the third party.
We may disclose your personal information to any member of our Group, which means our subsidiaries, our ultimate holding company and its subsidiaries, as defined in Section 736 of the UK Companies Act 1985.
We may disclose information provided by you to third parties for the purpose of completing any transaction, to process any associated administration, for general statistical purposes and for obtaining any relevant professional advice.
We may also disclose your personal information to third parties:
- in the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets;
- if we or substantially all of our assets are acquired by a third party, in which case personal data held by it about its customers will be one of the transferred assets;
Use of Information Collected
Data collected from visitors to our site seeking office accommodation is provided to parties providing such office accommodation in the geographical area specified by the visitor. Visitors to our site seeking office accommodation may be contacted directly by representatives of parties providing such office accommodation with information relevant to such visitor(s) search. Information may also be used to contact users for the purpose of research or customer service functions. Users may be deleted from e-mails lists at their request.
Our services may be co-branded and offered in conjunction with another company. If you register for or use such services, both we and the other company may receive information collected in conjunction with the co-branded services.
You may choose not to receive marketing material from us. You may also stop the delivery of future promotional e-mail following the specific instructions in the e-mail you receive. The instructions explain how to stop receiving such e-mails.
Where We Store Your Personal Data
All information you provide to us is stored on our secure servers. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
Unfortunately, the transmission of information via the Internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
You have the right to ask us not to process your personal data for marketing purposes. We will inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by at any time by contacting us by e-mail.
Our site may, from time to time, contain links to and from the websites of our networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that We do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
If you wish to opt out of receiving future mailings from us generally are requested to contact us by e-mail on email@example.com.
Access to Information
The Data Protection Act 2018 gives you the right to access information held about you. You have the ability to view, edit or delete your personal information by e-mailing Us on firstname.lastname@example.org.
Cookies and IP Addresses
We may collect information about your computer, including, where available, Your IP address, operating system and browser type, for system administration and to report aggregate information. This is statistical data about our users browsing actions and patterns and does not identify any individuals.
Any information collected is used only for remarketing purposes and will not be used by for any other purpose, unless explicitly stated.
We have a committed Security Policy. We will retain copies of the information provided when you register on our Site. We implement a number of sophisticated security measures to ensure the safety of any personal information provided. The information is contained on a secure server, which is accessible only by a limited number of employees who have authorised access rights to such information.