Advice on controlling your budget and running cheap offices in London.
Tips on how to stay on top of your office finances.
When running small or mid-sized office it is vital that you keep a good grasp on your finances. Keeping tabs on your outgoings can be a bit tricky however, not to mention actually reducing costs in the office.
With these factors in mind here is a short guide on running cheap offices in London:
1. Energy Consumption
Firstly, consider your energy consumption. Remember to switch off all lights and electrical equipment once the last person has left the office. However, it should be noted that some companies do leave lighting on after hours for security reasons.
You can also switch to energy efficient bulbs. These can significantly reduce the amount of energy that you use throughout your working day. Also consider your heating and cooling facilities. Don’t turn the radiators up to full if you know that the office will be too hot in a few hours and the air conditioning will need to be turned on. Work out a good temperature for the office and try to keep it at that level. During the summer months try to open windows rather than relying on air conditioning systems.
Lastly, try not to overfill the kettle when you take your coffee break. It may sound ridiculous but over a year the amount of energy you waste due to this can cost you quite a bit of money.
2. Water Consumption
Water consumption is another element that many offices overlook when running cheap offices in London. Encourage employees to turn off taps correctly in the kitchen and bathroom areas, it only requires a steady 5mm stream of water throughout the day to waste around 528,000 litres of water a year. In terms of money this could cost your company around £705.
3. Paper Waste
One of the most expensive and wasted resources in an office is paper. However, there are a range of steps that you can take to ensure that you cut down, leading you to run cheap offices in London. Becoming a paperless office is easier than you think. Devices such as portable hard drives and memory sticks can be used to back up work efficiently which subsequently cuts out the further hassle of creating a filing system.
If you do need to print use both sides of the paper and purchase recycled products including ink cartridges, the paper itself and even the ink. Also consider whether or not documents need printing in colour and once an ink cartridge is empty dispose of it in an environmentally friendly manner.
4. Keeping Record
Whilst all of these things can help you to run cheap offices in London, it is also important that you know what money is coming in and out of your business each month. If you don’t have an accountant you need to document the expenses yourself. This means keeping two separate ledgers, one for outgoing costs and another for incoming profit. Remember to document everything that you purchase for the office along with the bills for electricity, water and employee wages.
So try implementing some of this advice and see if it helps you to run cheap offices in London.